How to Claim HRDF Training in Malaysia: A Comprehensive Guide for Employers

The Human Resource Development Fund (HRDF) is a pivotal initiative in Malaysia, designed to enhance workforce skills and boost business competitiveness. Established under the Pembangunan Sumber Manusia Berhad (PSMB) Act 2001, HRDF provides financial support for employee training and development, helping employers invest in their workforce without significant financial strain. This guide explores the HRDF claim process, eligibility criteria, and tips for maximising its benefits.

What is HRDF and why is it Important?

HRDF is a strategic government initiative aimed at developing Malaysia’s workforce by investing in skills development. It plays a crucial role in supporting employers in enhancing employee skills and capabilities, thereby maximising business potential and contributing to individual career development. The primary objective is to enhance the competitiveness of Malaysian industries by ensuring that the workforce is equipped with the necessary skills and knowledge.

Key Benefits of HRDF

• Cost-Efficient Training: Employers can claim up to 100% reimbursement for approved training programs.
• Enhanced Employee Retention: Investing in training fosters loyalty and reduces turnover.
• Sector-Specific Support: Tailored programs cater to industries like manufacturing, services, and technology.

Eligibility for HRDF

To leverage HRDF benefits:

• Companies with over 10 Malaysian employees must register under the scheme. Non-compliance can result in penalties up to RM10,000 or imprisonment.
• Employers with 5–9 employees may opt for voluntary registration at a reduced levy rate of 0.5% of monthly wages.
• Exemptions apply to federal agencies, state governments, and NGOs.

Types of HRDF Claimable Training

HRDF supports a wide array of training programs that align with Malaysia’s economic goals:

1. Management & Leadership Development

Courses on strategic planning, decision-making, and organisational leadership.

2. Technical & Vocational Skills

Industry-specific training in fields like engineering, IT, and healthcare.

3. Soft Skills Training

Programs focusing on communication, teamwork, and emotional intelligence.

4. Digital Transformation Courses

Upskilling employees for roles in data analytics, AI, and cloud computing.

For 2024, HRDF emphasises digital literacy and resilience-building through initiatives like the PENJANA HRDF scheme.

Step-by-Step Guide to Claim HRDF Training

Step 1: Identify Approved Training

• Browse the HRD Corp portal for courses listed under the Claimable Course Scheme (CCS).
• Ensure alignment with your company’s strategic objectives.

Step 2: Register via e-TRIS

• Access your e-TRIS account on the HRD Corp website.
• Submit a training registration form with details such as course title, trainer profiles, and cost breakdowns.

Step 3: Conduct Training

• Ensure compliance with attendance requirements (minimum 75% attendance for participants).
• Maintain accurate records of participant engagement.

Step 4: Submit Claims

• Log in to e-TRIS to file claims within six months of course completion.
• Attach supporting documents such as invoices, receipts, and attendance records.

Step 5: Monitor Claim Status

• Regularly check claim statuses via e-TRIS to ensure timely processing.

HRDF Claim Limits

The maximum claimable amounts vary depending on the type of training:

Claims for certification programs or professional exams are based on actual costs incurred.

HRDF Application Process

To register with HRDF, follow these steps:

1. Check Eligibility: Ensure your organisation meets the eligibility criteria.
2. Prepare Documentation: Gather necessary documents such as company registration certificates and employee lists.
3. Access the HRDF Portal: Create an account or log in to the HRDF online portal.
4. Complete Form PSMB/PGL/1/09: Fill out the main application form with accurate company details.
5. Attach Supporting Documents: Upload required documents like business licenses and employee information.
6. Submit Application: Submit the application through the online portal and await approval.

Tips for Maximising HRDF Benefits

1. Strategic Course Selection: Choose courses that align with long-term business goals.
2. Leverage Digital Learning Tools: Use platforms like e-TRIS for seamless claim submissions.
3. Monitor ROI: Evaluate training outcomes through employee performance metrics.
4. Stay Updated: Regularly review updates from HRD Corp regarding new schemes or policy changes.

HRDF Claim Process

To ensure a smooth claim process:

• Collect Necessary Documents: Gather invoices, receipts, and attendance records.
• Verify Eligibility: Ensure the training program is eligible under HRDF guidelines.
• Use the HRDF Portal: Log in to submit claims and track their status.
• Double-Check Information: Ensure accuracy before submitting claims.

Common Challenges and Solutions

1. Documentation Errors: Ensure all documents are accurate and complete to avoid delays.
2. Eligibility Issues: Verify that the training aligns with HRDF’s guidelines.
3. Attendance Requirements: Ensure participants meet the minimum attendance threshold.

Conclusion

HRDF is more than just a financial aid program—it’s an investment in Malaysia’s future workforce. By understanding eligibility requirements and following the outlined steps to claim subsidies effectively, employers can unlock significant value while fostering a culture of continuous learning. Whether you’re focusing on digital transformation or leadership development, leveraging HRDF ensures your organisation stays ahead in today’s competitive landscape.

Additional Resources

For more information on HRDF training online courses and claim processes, visit the HRD Corp website or consult with HRDF-approved training providers. Staying informed about updates and changes in HRDF policies will help you maximise the benefits available to your organisation.

FAQs

1. What is the purpose of HRDF?
   • HRDF aims to enhance workforce skills and boost business competitiveness by providing financial support for employee training.
     
2. How do I register for HRDF?
   • Registration involves checking eligibility, preparing necessary documents, and submitting an application through the HRDF portal.
     
3. What types of training are claimable under HRDF?
   • HRDF supports a wide range of training programs, including management, technical, and soft skills development.
     
4. How do I submit HRDF claims?
   • Claims are submitted through the e-TRIS system with supporting documents like invoices and attendance records.
     
5. What are the maximum claimable amounts for HRDF training?
   • Claimable amounts vary by training type, with specific limits for in-house, public, and online learning courses.

Final Thoughts

Incorporating HRDF into your business strategy can significantly enhance your workforce’s capabilities while optimising operational costs. By navigating the HRDF claim process effectively and selecting relevant training programs, employers can drive business growth and contribute to Malaysia’s economic development goals.

As you navigate Malaysia’s workforce development landscape, remember that ReSkills is your partner in accessible and impactful learning solutions. With our subscription-based platform offering a vast library of courses relevant to HRDF claimable training areas, you can empower your employees with the skills they need while maximizing your HRDF benefits. 

Start your journey of fast, impactful & transformational learning with ReSkills today for just $1/month and ensure your organization stays ahead in today’s competitive landscape.